+263 782 475 403 / +263 4 770 566

Our Constitution

  • The Survey Institute of Zimbabwe is a voluntary association of Geo-spatial practitioners and it is run in accordance with the laid down constitution.
  • Survey Institute of Zimbabwe Draft Constitution
    As amended by Special General Meetings dated:
  • 4.1974 22.11. 1985
    7.2.1976 21.3.1986
    6.8.1977 10.3.1989
    25.3.1983 23.3.1990
    29.3.1985 26.3.1993
    24..3.1995 27.2.1998
    27.05.2006
  • DEFINITIONS
  • In this Constitution unless inconsistent with the context:-
  • (1) ‘Institute’ means the Survey Institute of Zimbabwe.
  • (2) ‘Council’ means the Council of the Institute.
  • HEADQUARTERS
  • The Headquarters of the Institute shall be in Harare.
  • PERPETUAL SUCCESSION
  • The Institute shall be a body corporate enjoying perpetual succession in the sense of a continuous identity unaffected by changes in its membership, and having the capacity to acquire, hold and alienate property and incur liabilities in its own name apart from its members.
  • VISION
  • To be the prime reference body fostering a common understanding of all Geo-spatial engineering disciplines in Zimbabwe in line with international trends.
  • MISSION STATEMENT
  • To continuously develop and raise the profile of Geo-spatial engineering practitioners to enable sustainable delivery of professional services.
  • OBJECTS
  • The objects of the Institute shall be:
  • (1) to promote interest in surveying and enhance the usefulness of this profession to the public:
  • (2) to further the professional and technical knowledge, and thereby enhancing the status, of its members:
  • (3) to establish a system of grading of surveyors in relation to their qualifications:
  • (4) to promote honourable practice by the control of exercise of discipline over the professional conduct of members.

 

  • PERMISSIVE ACTS

 

  • The Institute may:
  • (1) collect entrance fee and subscriptions from its members and accept donations, bequests, endowments and nature from any person or body and from any source whatsoever:
  • (2) invest the funds and assets of the Institute in securities nominated by the Council:
  • (3) in the interest of the profession, make loans or grants to any person or body.
  • (4) acquire by purchase, lease, donation, exchange or any other mode of acquisition all kinds of movable and immovable property and to dispose of the same by sale, lease, donation, exchange or any other mode of alienation:
  • (5) perform any duties imposed, exercise any rights conferred on the Institute by any law:
  • (6) generally do all such acts may be expedient or necessary to further the interest of the Institute or as may be ancillary to the objects herein before mentioned.
  • MEMBERSHIP
  • (1) The membership of the Institute shall consist of eleven grades, namely, Student Members, Technicians, Graduates, Associate Members, Members, Fellows, Life Members, Retired Members, Affiliated Members, Affiliated Organisations/ Members and Honorary Members. The official abbreviations of , Associate Members, Members and Fellows shall be , ASIZ,MSIZ and FSIZ respectively. A Student Member, Technician, Graduate, Affiliated organization or Honorary Member shall not use abbreviations to indicate his/its membership of this institute, and a Retired Member and a Life Member shall use the official abbreviation of the grade to which he belongs.
  • (2) A completed application form for membership or upgrading shall be submitted to the Council with full details of educational qualifications and practical experience. Such application must be proposed and seconded by sponsors who are members of the Institute in a grade not inferior to that to which the applicant aspires, and who have personal knowledge of the applicant and his work and who are reasonably satisfied that the applicant has achieved the requirements for the grade of membership for which he is being sponsored. Provided that, in the case of an applicant for student membership, the sponsors need not be member of the Institute, but shall be persons acceptable to the Council who shall print clearly on the application form their name, address and status.
  • STUDENT MEMBERS
  • (1) The requirements for enrolment as a Student are:
  • (a) hold O’ level qualifications at A, B or C in Mathematics and English Language.
  • (b)either be attending a full time course in a geo-spatial engineering discipline.
  • (c) submit an application for membership to Council.
  • (d) payment of subscriptions and application fee.
  • (2) no person shall remain a Student member for more than ten years
  • TECHNICIANS
  • (1) Any person who
  • (a) is at least twenty years of age: and
  • (b) has a National Diploma in a geo-spatial engineering discipline and is registered in a relevant discipline of the Institute.
  • (c) be in full time employment, under a mentor, on the practical required by his/her discipline
  • (d) submit application for membership to Council
  • (e) payment of subscriptions and application fees
  • (2) No person shall remain a Technician at the end of the financial year in which he/she attains 30 years of age, or 8 years after he/she passed the academic qualification referred to in 1(b) above, whichever is the longer period.

 

  • GRADUATES

 

  • (1) Any person who
  • (a) is at least 21 years of age: and
  • (b) holds a degree in a geo-spatial engineering discipline or an academic qualification
  • (c) be in full time employment, under a mentor, on the practical required by his/her discipline
  • (d) submit an application for membership to council
  • (e) payment of subscriptions and unless the application is for upgrading, an application fee
  • (2) A Graduate shall cease to be registered as such at the end of the financial year in which he attains 30 years of age, or 8 years after he obtains the professional qualifications, whichever period is the longer.
  • ASSOCIATE MEMBERS
  • (1) In order to be eligible for election as a Associate Member a person must have gained an approved second degree in Surveying or a related subject, and have worked in academia in the field or surveying for at least four years subsequent to gaining their second degree.
  • (2) The candidate shall submit an application to the Council in writing including an up-to-date C.V.
  • (3) The candidate shall attend an interview with a Panel drawn from the Council including the Chairman of the Education Committee and two others.
  • (4) The panel shall report to the Council who may elect the candidate as an Associate Member of the institute.
  • (5) If an Associate Member leaves academia, his title will automatically be relinquished after two years as it will have been expected for him to have qualified as a Members in one of the three main Survey disciplines.
  • MEMBERS
  • (1) In order to be eligible for election as a Member a person must either:
  • (a) have had at least two years practical experience required by the relevant discipline and approved by the Council and hold a University degree in Surveying acceptable to Council
  • OR
  • (b) have had at least four years experience in a responsible position acceptable to Council subsequent to his election as a Technician and have the practical experience required by the relevant discipline and approved by the Council
  • OR
  • (c ) be a Surveyor of exception al standing and experience over the age of 40 years.
  • (2) The Candidate shall submit a application to the Council in writing.
  • (3) On receipt of the application the Council shall nominate a panel of at least three of its Members which shall include the Council Representative of the discipline of the candidate, and either the President or the Vice President. The panel shall investigate the application, interview and report to Council.
  • (4) The Council may elect the candidate as a Member of the Institute.

 

  • FELLOWS

 

  • (1) Fellowship is by invitation by Council.
  • (2) to be eligible for invitation a Member must have at least ten years suitable experience acceptable, either in Surveying or in an administrative post in charge of Surveyors, subsequent to having been elected as a Member.
  • (3) The Member must have shown interest in the Institute by serving on Council and/or by regular attendance and participation in meetings.
  • (4) The President will read out a citation at the Annual General Meeting following the election giving the reasons that Council invited the Member to apply to become a Fellow.
  • LIFE MEMBERS
  • Any member or past member may be sponsored by the council in recognition of his standing in the profession or exceptional service to the Institute, may be given this honour. The President shall present a citation for the person sponsored to an Annual General Meeting and the honour may be awarded by a two thirds majority of voting members present. The person shall no longer be required to pay the annual subscription.
  • RETIRED MEMBERS (1) Any member who has been a member for a least 10 years and has attained the age of 65 years, may apply to become a Retired Member.
  • (2) The Council may elect the member as a Retired Member.
  • (3) The member will retain his grade of membership but shall be exempt from Annual Subscriptions.
  • (4) The Council may, under exceptional circumstances, elect a member as a Retired Member.

 

  • AFFILIATED MEMBERS

 

  • AFFILIATED ORGANISATIONS MEMBERSHIP
  • Any organisation with an interest in surveying may apply for membership as an Affiliated organisation. Such member shall have no voting rights or short title.
  • HONORARY MEMBERS
  • (1) Any person whom the Council desired to honour for his distinguished position or interest in the surveying profession maybe elected as a Honorary Member by a four-fifths majority decision of all voting members present at general meeting in person or by proxy. Such voting shall be by ballot.
  • (2) Any person so elected shall be entitled to vote but shall be exempt from annual subscriptions.
  • (3) Not more than two persons may be so honoured in any financial year provided that the total number of Honorary Members at any time may not exceed ten. Such members shall exclude Honorary Members who are deceased.

 

  • COUNCIL : STRUCTURE AND APPOINTMENT

 

  • (1) The overall responsibility for running the affairs of the institute shall be entrusted to a Council. (2) There shall be a President and a Vice president who shall be Fellows and who shall be responsible for ensuring that Council strives toward achieving the objects of the Institute.
  • (3) There shall be an Executive Secretary, responsible for the efficient running of the administration of the Council.
  • (4) There shall be a Treasurer, responsible for the sound control of the finances of the Institute.
  • (5) The President, Vice President, Executive Secretary and Treasurer shall be Officers of the Institute
  • . (6) No person shall serve as President for more than three consecutive years
  • (7) There shall be a Representative for each of the following disciplines:
  • (a) Land Survey
  • (b) Engineering and/or Topographical Survey
  • (c) Mine Survey
  • (d) Spatial Information Management
  • (8) There shall be a Chairman for Affiliations Committee, who shall be responsible for keeping members informed of developments in allied bodies
  • (9) There shall be a Chairman for the Education and Change Committee, who shall be responsible for this Committee, consisting of the Discipline Representatives
  • (10) The Officers of the Institute and the Representatives of the various disciplines shall each year be elected by ballot at the Annual General Meeting.
  • (11) The Council may appoint any eligible members of the Institute to fill vacancies on the Council for the remainder of the term of office.
  • COUNCIL PROCEDURE
  • (1) In the absence of the president, his duties shall be assumed by the Vice president, and if he is absent, a temporary Chairman shall be elected from among the Council members.
  • (2) Four members shall form a quorum.
  • (3) All certificates, deeds, documents and instruments shall be signed by a member or members of the Institute authorised thereto by council.
  • (4) The council shall make a report to the Annual General Meeting of its activities during the proceeding year.
  • (5) At least twenty one days notice shall be given of Council meetings to Council members.
  • (6) The Council may elect a steering committee consisting of the president and three Council members to make decisions on urgent matters. No more than two meetings of the steering committee may be held without calling a meeting of the full Council where all decisions of the steering committee must be reviewed for the purpose of ratification or otherwise.
  • (7) Save as aforesaid, the Council may meet for the dispatch of business, adjourn and otherwise regulate its meetings as it thinks fit, provided that the president shall call a meeting of the Council at the written request of not less than four members of the Council. Questions arising at any meeting shall be decided by a majority of votes, and in the event of an equality of votes the Chairman shall have a casting vote.
  • POWERS OF THE COUNCIL
  • (1) The business of the Institute shall be managed by the Council which shall be entitled to exercise all those powers of the Institute as are not by statute or other law required to be exercised the institute in general meeting, provided that no such acts conflict with the provisions of the Land Survey Act Regulations or the land surveyors’ Registration Act and Rules or any amendments to them.
  • (2) The Council may co-opt not more than two additional members to serve on the Council until the next Annual General Meeting. Such co-opted members shall have normal voting rights in the Council.
  • (3) The may investigate charges of unprofessional conduct and take such action as it thinks fit provided that:-
  • (a) fourteen days notice in writing shall be given to all members so charged, of all formal hearings of such charges, and
  • (b) the charged member of the Institute by may not be represented by any other person, and
  • (c) no member shall be reprimanded, suspended or expelled from the institute other than by a unanimous decision of the members of the Council present at the hearing, and
  • (d) any member convicted of unprofessional conduct by the Council shall have the right to appeal, without legal representation, against such conviction and sentence to a special general meeting of the institute call for the purpose and held in camera. The decisions of the Council shall be amended only by a vote of at least three fourths of the voting members present. Such decisions shall be final.
  • (4) The Council shall set up a committee on Education, and may set up other committee as it deems necessary. The Council may nominate any member of the institute, with his consent to be the Chairman or a member of a committee, either for a definite or indefinite period, and shall further appoint the chairman of a Committee to be a member of the Council for so long as he hold that post.
  • (5) The President may with an affirmative vote by ballot of at least to thirds of the members of Council preset at a Council meeting remove a member of council from his/her post for the dereliction of duties providing that:
  • (a) the member has not performed the duties specified for the post which he/she holds.
  • (b) the dereliction was drawn to the attention of the member by the President at the previous meeting of Council.
  • GENERAL MEETINGS
  • (1) Annual General Meetings shall be held as soon as possible after the end of the financial year and before the 30th June, in such city or town as shall have been decided on at the previous Annual General Meeting.
  • (2) The Council may, whenever it shall so decide, and it shall upon requisition, made in writing and signed by at least one third of the voting members, convene a special general meeting. Any requisitions must specify clearly the objects of the meeting.
  • 3) Twenty-eight days; notice of all general meetings shall be given in writing to each member. Such notice shall specify the time and place of the meeting and the general character of the business to be transacted.
  • (4) The quorum at a general meeting shall be one third of the voting members currently resident in Zimbabwe. These may be present or proxy.
  • (5) If within thirty minutes from the time appointed for holding any meeting a quorum is not present, the meeting if convened upon a requisition as in sub-section
  • (2) of this section shall be dissolved: but in any other case it shall stand adjourned to such time and place as the majority of those present shall decide. The members present at the reconvened meeting shall constitute a quorum provided that the requirements of such-section (3) have been complied with.
  • (6) The council shall submit to each Annual General Meeting proposed rates for entrance fees and subscriptions payable by the various grades of members during the ensuing financial year, which proposals may be endorsed or amended by the Meeting.
  • CHAIR AT GENERAL MEETINGS OF THE INSTITUTE
  • The president, or in his absence the Vice-president, shall take the Chair at all general meetings of the institute. If both of these be absent, then the members present shall select one of their number to take the Chair.
  • VOTING AT GENERAL MEETINGS
  • (1) Save in respect of those matters which in terms of this Constitution have to be decided by a special majority, all questions arising at any general meetings shall be decided by a simple majority, which, at the discretion of the Chairman, shall be by show of hands or by ballot. In the event of an equality of votes, the Chairman shall be the casting vote in addition to his normal vote.
  • (2) Life Members, Honorary Members and members who were either a Fellow or
  • Member before being elected as a Retired Member, and paid up Fellows, Member and Associate Members, shall have full voting powers in all General Meetings of the Institute. Technical Associates, Graduates, Technicians, Student Members and Affiliated Members may attend all such meetings but shall have to voting powers.
  • (3) Proxy:
  • Any voting member in good standing shall be entitled to vote or to proposed a motion at a general meeting by proxy if in the opinion of the President there is suffi-cient reason for the member’s absence. Such proxy shall be in writing and shall state
  • (a) the name of the voting member delegated there-under
  • (b) The subject or subjects upon which the said voting member delegated may vote or speak
  • (c) the date or dates of the meeting or meetings at which the said proxy may be used.

 

  • FINANCE
  • (1) The financial year of the institution shall be from 1st July to 30th June.
  • (2) All annual subscriptions are due in advance on the 1st day of July of each year and shall be paid by the last day of the September of year: provided that the Council may, in respect of any one year waive the payment, in whole or part, of the annual subscription of any member.
  • (3) The Treasurer shall receive and account for all moneys paid to the Institute and shall make all payments subject to the instructions of the Council.
  • (4) Payments or withdrawals from any banking or similar account, and any transaction relating to the asset of the Institute, unless otherwise authorised by resolution of the Council.
  • (5) An auditor or Examiners shall be appointed annually by the Council to examine the accounts of the before their presentation to the Annual General Meeting.
  • INSTITUTE REGISTER AND MEMBERSHIP CERTIFICATES
  • A register containing the names of all member of the institute shall be kept by the Secretary. Any member other than a Student, shall on being accepted as a member of the institute and on the payment of the entrance fee and first year’s subscription, receive a certificate of membership signed by the President. Except in the case of Affiliated organisation membership, the certificate shall state the member’s discipline. Any member who ceases to be a member of the institute shall return the certificate to the Secretary.
  • RULES OF CONDUCT
  • No member shall conduct himself in such a manner as, in the opinion of Council, would prejudice his professional status or the reputations of the Institute.
  • AMENDMENTS
  • Alterations, amendments or additions to this Constitution shall be made only at Special General Meeting call for that purpose, and in order to be adopted shall require a majority of two thirds of the voting members present or represent by proxy at such a meeting. Such meeting shall have the power to adopt any modifications of such proposed alteration, amendment or addition.
  • DISSOLUTION
  • The decision to dissolve the Institute shall be made only at a Special General Meeting called for that purpose, and in order to be adopted shall require a majority of at least three quarters to the voting members present or represented by proxy at such meeting.
  • INTERPRETATION OF THE CONSTITUTION
  • All questions of the interpretation of this Constitution and of any Rules, Regulations and Codes framed under them, shall be settled within the institute and may not be referred to a court of law or to an arbitrator.